Using the Bid Tracker to Manage Proposals

Bid Tracker Overview

The Bid Tracker is a powerful project management tool built specifically for procurement professionals. It helps you manage every tender opportunity from initial discovery through final outcome.

Bid Stages

Each bid moves through the following stages:

Identified ??? You've spotted the opportunity and are evaluating it
Qualified ??? The tender matches your capabilities and you've decided to pursue it
Proposal Drafting ??? You're actively preparing your submission
Submitted ??? Your proposal has been sent to the procuring entity
Under Review ??? The evaluation process is underway
Won ??? Congratulations! You've been awarded the contract
Lost ??? The contract was awarded to another bidder

Adding a Bid

From any tender detail page, click Track This Bid to add it to your tracker. You can also add bids manually from the Bid Tracker page in your dashboard by entering the tender reference and details.

Tracking Information

For each tracked bid, you can record:

Bid Amount ??? Your proposed price
Stage ??? Current phase (updated as you progress)
Notes ??? Internal notes about strategy, contacts, or requirements
Competitors ??? Known competitors bidding on the same tender

Performance Dashboard

The Bid Tracker shows aggregate metrics including:

Total bids in pipeline by stage
Win rate percentage
Total value of won contracts
Average bid-to-award timeline

Best Practices

Update bid stages promptly to keep your pipeline accurate
Use notes to record debriefing feedback from lost bids
Review your win rate regularly to refine your bidding strategy
Focus on opportunities where your competitive advantage is strongest